Position Summary

The Results Coordinator provides support to the Manager, Results by processing test results, initiating the results management process, processing Whereabouts Failures, and providing additional support as needed. The Results Coordinator contributes to the operations of the CCES by coordinating doping control testing sessions and contributing to the overall development, maintenance, and improvement of the Canadian Anti-Doping Program (CADP). The Results Coordinator assists with major games services and fee-for-service testing in addition to providing anti-doping information services to clients. The Results Coordinator contributes to the CCES Quality Management System and the Doping Control Officer (DCO)/Chaperone Program. The incumbent also assists anti-doping staff in other areas of sport integrity or other CCES operations as required.

Duties and Responsibilities

Results Management Administration

  • Assist the Manager, Results with results management administration;
  • Assist with the processing of test results;
  • Process Whereabouts Failures;
  • Provide administrative assistance as required;
  • Help maintain/update all databases and hard copy/electronic files related to results management;
  • Respond to general whereabouts-related inquiries.

Coordination of Doping Control Testing

  • Coordinate domestic doping control program testing within specified sports in accordance with the Test Distribution Plan;
  • Coordinate fee-for-service testing for specified sports/clients;
  • Assist with athlete inquiries and whereabouts requirements;
  • Troubleshoot and problem-solve with DCOs and national sport organizations (NSOs);
  • Complete DCO certification and act as DCO/Chaperone as required;
  • Assist with verification and completion of DCO and Chaperone expenses.

Testing Program Development

  • Assist with administration of Registered Testing Pool (RTP) and National Athlete Pool (NAP) submission processes, including related liaison and follow-up with NSOs and athletes for specified sports/clients;
  • Implement and monitor the Test Distribution Plan;
  • Conduct quarterly test planning consistent with Test Distribution Plans;
  • Maintain tracking systems for RTP submissions;
  • Coordinate pre-games testing and major games, events, and related activities as required.

CADP Adoption Responsibilities

  • Assist NSOs in meeting their responsibilities under the CADP;
  • Respond to NSO inquiries regarding their adoption of the CADP;
  • Identify athletes for inclusion in the RTP, NAP and maintain athlete records;
  • Assist with the organization of semi-annual meetings with NSOs and Multi-Sport Organizations;

CCES Quality Management System

  • Be aware and knowledgeable of the position’s responsibilities within the Quality Management System;
  • Comply with relevant quality system processes and recommend process changes/revisions as appropriate;
  • Identify potential risks and help identify and manage risk mitigation strategies;
  • Log stakeholder feedback/comments in the Quality Database for tracking and appropriate follow-up.

DCO/Chaperone Program

  • Assist with recruitment and training of DCOs and Chaperones as required;
  • Assist with coordinating DCO Manual reviews and revisions as required;
  • Assist with providing performance feedback to DCOs and Chaperones as required;
  • Assist with verification and completion of DCO and Chaperone claim forms as required;
  • Maintain DCO/Chaperone records as required.

Sport Information Services

  • Respond to general doping control inquiries;
  • Prepare and give presentations;
  • Assist with reviews/revisions of anti-doping program resources;
  • Assist with distribution of key resources to NSOs and athletes.

General Responsibilities

  • Other duties as assigned by the Manager, Results, the Manager, Intelligence and Results, and/or Senior Manager, Policy and Programs.

Qualifications and Competencies

  • Bachelor’s degree or college diploma in the fields of sport, health, social science and/or business, or equivalent combination of education and experience.
  • More than one year of on-the-job experience and/or performing similar duties required with knowledge of the Canadian sport community, drug-free sport, and doping control programs preferred.
  • Proven project coordination skills including the ability to prioritize, meet deadlines, work under pressure, and adapt to a fast-paced changing environment while maintaining attention to detail.
  • Excellent interpersonal skills, ability to learn quickly and self-motivate while working independently and/or collaborating as part of a team.
  • Ability to give presentations.
  • Proficient in MS Word, Excel, PowerPoint, Outlook.
  • Excellent English verbal and written communication skills.
  • French language proficiency (both verbal and written) strongly preferred.

Application Instructions

Applications for this position should be submitted electronically on Bamboo HR by June 23, 2025. We thank all applicants for their interest but only applicants selected for an interview will be contacted.

Throughout its recruitment process, the CCES is committed to Canada’s linguistic duality and diversity of its people. We welcome expressions of interest from all qualified applicants including Indigenous persons, persons with disabilities, members of visible minority groups, and all gender identities and sexual orientations. Upon request, accommodation will be provided during the hiring process.